SWITCH WINDOWS, MACROS

Switch Windows:
If you routinely use several open documents to do your work, you already know that you can change between document windows by using the Switch Windows tool on the View tab of the ribbon. You may not know, however, that there is a shortcut for changing windows. You can cycle through your documents by pressing either Ctrl+F6 or Ctrl+Shift+F6. The difference is that Ctrl+F6 cycles through the list of windows in a forward direction, while Ctrl+Shift+F6 cycles through the list of windows in backwards direction.

Macros (Alt+F8):
You can automate frequently used tasks by creating and running macros in Microsoft Word. A macro is a series of commands and instructions that you group together as a single command to accomplish a task automatically. To save time on tasks you do often, bundle the steps into a macro. First, you record the macro. Then you can run the macro by clicking a button on the Quick Access Toolbar or pressing a combination of keys. It depends on how you set it up (Ex: You can setup for inserting a picture and a lot to do with macro).
 
To Create Effective Word Macros:
The most important step in creating effective Word macros is careful planning. While it might seem a bit obvious, you should have a clear idea of what you want the Word macro to perform, how it will make your future work easier and the circumstances under which you intend to use it. Otherwise, you may end up spending time creating an ineffective macro that you won’t use.

Once you have these things in mind, it is time to plan the actual steps. This is important because the recorder will literally remember everything you do and include it in the macro. For example, if you type something and then delete it, every time you run the macro Word will make the same entry and then delete it. You can see how this will make for a sloppy and inefficient macro.

When you are planning your macros (in Visual Basic Coding), here are some things to consider:

• Plan the commands and the order in which you want the macro to perform them.
• Know the shortcut keys for the commands you plan to use. This is particularly important for navigation; you will not be able to use the mouse for navigation within the document area when you are running the recorder. Further, you will create a leaner macro if you use a shortcut key rather than the arrow keys, as each keystroke will be included.
  
• Plan for messages that Word might display and that will stop the macro.
• Use as few steps as possible to keep the macro lean.
• Do at least one test run before you start recording.

After you’ve planned your Word macro and done a run through, you are ready to record it.

If you’ve planned your macro carefully enough, recording it for later use will be the easiest part of the process. It is so easy, in fact, that the only difference between creating a macro and working on the document is that you have to press a few extra buttons and make a couple of selections in dialog boxes.

How to record a macro for changing the format of the text(Heading-1) by using Record Macro tool and run it for another text(Heading-2) in the document?
Select View Menu => Click Macros Tool => Click Record Macros => Type a name(Test1) for Macro and then Select All Documents (Normal.dotm) in the Store macro in dropdown button => Click OK => Select your first text(Heading-1) to change the format of the text => Click Home Menu (or use short cut keys) => Select B (For Bold), Select a font size (14) and Select a font (Times New Roman) => Select View Menu => Click Macros Tool => Click Stop Recording => Now select your second text(Heading-2) => Click Macros Tool => Click View Macros => Select your macro name(Test1) and then Click Run Button.

For more understanding, look at the screenshot please: