Understanding Styles in MS Word 2016
In Microsoft Office Word, styles are reusable sets of formatting options that you can apply to text. For example, suppose you want the headings in your document to appear in bold and in a particular colour and font size. Although you can manually set each formatting option individually for each header, it is much easier to use a style that applies all of these options at once.
You can apply a specific style quickly and easily from the Styles gallery on the Home tab. You can also manage the contents of the gallery by adding other popular styles and deleting those that you don't need.
The styles that you use frequently can be kept in the Styles gallery on the Home tab for ease of use. You can create a new style and add it to the gallery at any time.
You can move any existing style to the Styles gallery for easy access.
Correctly using styles in Microsoft Word is the best way to create consistent, well-formatted documents.
What are styles and what do I use them for?
Paragraphs play different roles in our documents. We use different kinds of paragraphs (such as a title, headings, sub‑headings, or picture captions) to help our readers make sense of our documents.
Typically, we want to format each kind of paragraph consistently. For example, we may want all the ordinary body text in a smaller lighter font, but the title in a larger, heavier font. Or we might need a lot of vertical space before all the major headings, but none before picture captions.
In Word, a style is a collection of formatting instructions. You use styles to format the paragraphs in your document. So, you would use the "Title" style for your title, "Body Text" style for body text, "Caption" style for the picture captions, and "Heading 1" for the major headings.
What styles can I use?
Word comes with dozens of built‑in styles. By default, Word only shows you a few of them. To use all the styles, you might need to see a full list.
In Word 2016 version of Word, to display a list of all the styles: Click “More” dropdown button in styles section in the Home tab.
Whenever need to add a new style, you can add by clicking “More” dropdown button and click create a style and then follow the instructed dialog boxes.
With this tab, you can choose a predefined heading style and text formats to a document that you wish to look like it and if you would like to keep different predefined styles of heading and text formats in the document, you can use this tab forever.
How to choose a predefined heading style?
Keep cursor in line of the heading that you want to change the style => Select Home Menu => Click Title in the style combo box => Click a heading style.
For more understanding, look at the screenshot: