Start Mail Merge:
Note: When you need to create a document, and send it to multiple people, the mail merge is a best option to use because when insert fields like name and address, MS-Word can automatically create a copy for each recipient and replace those fields with that recipient information.
How to do the mail merge for a document?
=Select Mailings Menu => Click Start Mail Merge Tool => Click Step By Step Mail Merge Wizard => Select Letters option button => Click Next => Select Use the current document option button => Click Next => Select Type a new list option button and then Click Create Tool => Click Customize columns button => Select field by field and Click Delete button => Click Add button => Type field name “Ex: Name” => Click OK (Do it, up to your need in the same way) => Click OK => Enter the first recipient info and then Click New Entry button (Do it, up to your need one by one in the same way) => Click OK => Type a name to save the document and then Click Save button => Select all the records that you entered => Click OK => Click Next =>Keep the cursor, where the recipients info’s are going to insert and then Click Insert Merge Field Tool => Click a Field “Ex:Name” and then Press Enter key (Do it one by one for the arrangement of the fields and Insert all the fields one by one) => Type your letters in the document => Click Next (After the preview) => Click Next (To complete mail merge).
For more understanding, look at the screenshot please: